Welcome to the Oak Hill Intranet

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MEDLINE Medical Supply

 

OSHA 300A 2014

 

W.B. MASON

 

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Administrative Policies

 

ART THERAPY CORNER

 

 C.R.S.E.

 

D.D.S.

 

 

 

 

 

 

HIPAA MANUAL

 

 

 

 

HUMAN RESOURCES

 

 JAVA UPDATE (OFF)

 

 KRONOS TEST

 

 

 

 MAPQUEST

 

 NEAT CENTER

 

Notice of Privacy Pract.

 

 O.H.S. Policy Manual

 

 OAK HILL WEB SITE

 

 SPAM LOGIN

 

 STATE OF CT

 

 

 

Printer Guidelines

 

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Information and Upcoming Events

 

 

Oak Hill Help Desk Notification and Information:

 

For information on:

  • Support contact numbers for specific areas

  • IT Help Desk Information

  • Problems with the New Multi-Functional / Faxing & Scanning Devices

  • Problems with Internet or Phone Services

  • Problems with Alarms or Alarm Panels

  • Problems with Cable Television

Click here!

 

For the Quick Sheet, Click Here!

 

For information on how to Create a Bitlocker Key, Click here!

 

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NEW POSTING DEADLINES:

 

If you are submitting a requisition:

 

Effective August 17, 2015, there will be two opportunities per week to post a position.  This will also mean that there will be two transfer deadlines per week as well.

 

The deadline to post a position will be Monday by 2:00p.m.   Any requisition received by this deadline will be posted on Tuesday. 

 

Any requisition received by Thursday 2:00pm will be posted on Friday of the same week.

 

When a holiday falls on Monday, positions will only be posted on Friday.  When a holiday falls in the middle or end of the week, positions will be posted the following week.

 

Please be sure that you submit pertinent and accurate information so as to avoid any delays in the posting of your critical positions.   

 

If you are submitting a transfer:

 

Pay close attention to the transfer deadline date posted as there will be two per week now.

 

Click here to print out!

 

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Halloween Bash 2015 Update:

 

Our Halloween Bash is quickly approaching, October 23rd, 2015.  We have a handful of tickets still available for this Frightful, Festive Event!!!! Group home managers that have secured tickets for their folks and supporting staff can pick them up following your September managers meeting.  Helping hands pulling this Fun Filled Spooky Evening together are welcomed and appreciated.  In search for donated Door Prizes and Volunteers to dress up for the evening:  Please contact Linda Floroski for any additional information.  Phone # 860-653-4307

 

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Goodbye To Our Colleague and Friend:

 

David Piggott worked his last day at Oak Hill today, August 14th after 22 years of service.  Goodbye Dave and all the best of luck in the future.  The below photos were taken at a goodbye pizza party for Dave. 

 

        

 

         

 

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OAK HILL WELLNESS PROGRAM:

 

Join the Chapter 126 team and sign up for the “Couch to 5K” running programming that kicks off with an informational meeting on Wednesday July 8th at 6:30 p.m.  With our bi-weekly group runs and support, this program will have you ready for the Eversource Hartford Marathon – 5K in no time.  Sign up TODAY!

Click here for the Flyer!

 

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Electronic Internal Transfer Process Effective June 1, 2015

 

We are excited to announce that Oak Hill is moving to a paperless electronic transfer process for all internal transfers effective June 1, 2015.  All employees will be required to submit transfer requests through our new Applicant Tracking System.  Managers and Supervisors will be trained on the new process and they then will hold communication sessions with their staff prior to June 1.  This process is easy to use and will enhance our ability to process transfers more quickly.

 

You will continue to be able to view postings on the intranet as you currently do and will be able to submit your transfer requests electronically by directly accessing the specific posting.

 

What should I do? To prepare for this transition, the best thing you can do is ensure that you have access to your Oak Hill e-mail account.  Effective June 1, all transfer request communications will be handled via your Oak Hill e-mail account only.

 

More information will be forthcoming for this exciting new capability to further enhance and streamline our work processes.

 

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Community Companion Home (CCH) Providers:

 

A CCH is a home in which you can provide care for someone that has a developmental disability.  This is an opportunity for you to give someone a place to live that is safe and comfortable.  **CCH providers can be paid up to $30,000.00 a year tax free depending on the individual placed.  Below, click the Community Companion Home Fact Sheet  for more information and click the Community Companion Home Provider Referral Form if you know someone who you believe would be a good candidate to be a Community Companion Home Provider.  If you have any questions, contact Ramona Jones 860-513-8967, Ramona.Jones@oakhillct.org

 

Community Companion Home Fact Sheet

Community Companion Home Provider Referral Form

 

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CHAPTER 126 SPORTS & FITNESS, AN OAK HILL CENTER:

 

"A dream of building a sports and fitness center designed specifically for people with physical disabilities has come true.  Our new 25,000 square foot facility offers specialized fitness equipment, gymnasium, group exercise studio, fully accessible locker rooms, strength and conditioning specialists, adapted sports programs, health and wellness classes and so much more!  Our unique center located in Bristol is the first of its kind in New England.

 

Our goal is to help people with physical disabilities; teaching them how to live healthier lifestyles by engaging them in adaptive and supportive exercise and health education."

 

Thank you;

 

Barry

 

     

 

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REMINDER - No Pay Advise by Mail:

 

Oak Hill will no longer be mailing out paper pay statements starting this week for those who have direct deposit.  Anyone who receives a check will continue to have their check mailed until you have signed up for direct deposit.

 

You can view, store or print your pay advise directly from ADP. 

 

If you have not done so already, you will need to register on ADP in order to access your personal information. 

 

Attached is the newly revised guide to registering on ADP.  This guide will also be helpful in resetting your password if necessary.  Please do not hesitate to ask your manager for assistance if needed.  Click here!

 

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DDS Contract Performance Review:

On Wednesday, we had our annual DDS Contract Performance Review meeting. While we will talk more specifically about the results in our meetings during May, we thought it important to give you an overall sense of the review with representatives of all three Regions.

Our services are viewed as among the best, with our Quality Service Review scores well above the statewide averages. People are satisfied with our services. As it was put to us, people stay with us. They don’t ‘vote with their feet’ - that is, exercise portability. Other metrics reviewed were just as positive.

The model that we use to support our CCHs was described as ‘unique’ and that was a positive comment. There was recognition that we were able to provide talented, experience people, that we had back-up systems in place and that we worked with the preferences of the CCH providers to make good matches.

They acknowledged that we pay a livable wage and provide good health benefits and they recognized the challenge of doing so under the LON-based rate system. We made sure they knew that it was important for us as agency to do so, even though it has been made incredibly difficult because of policy decisions made by DDS.

We do have some things that we could do better, but that is a part of the continuous improvement process.

The positive results achieved could not have happened without your commitment to our mission and the people we support. This is most critical at the point of contact with program participants, but also includes everyone in all areas of Oak Hill that support the daily work that is being done.

Thanks to all of you who help “set the standard.”

 

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Employee & Manager Self Service through ADP:

 

Human Resources is excited to announce the rolling out of our Employee & Manager Self Service through ADP.   Attached  are the following documents that will assist you throughout this initiative:

•             ESS Announcement

•             Self Service Registration Instructions

•             Mobile Application Access

•             Self-Service Presentation

•             Registration Campaign Flyer

 

For all managers who have direct reports – we encourage you to go through the registration process as soon as you can so that you can assist your employees with their registration.  Please allow employees a few minutes to register as all employees are required to register while at work.  Once you have registered, please reach out to your employees and share the attached information with them.  Please print the ESS Announcement Memo and make sure each employee receives it and have available the instructions for them as they go through the registration process. 

 

Please print the Registration Campaign Flyer and post in a location where it is most visible to your employees.  i.e. by time clocks or employee/community boards.  Every employee must be registered on ADP by May 5th.  A direct link to the ADP website will be available on the Intranet Page.  Effective April 28th, Therap will also have a direct link to ADP. 

 

If you have any questions, please contact Jim Jones at 860-769-3836 or by email at jonesja@ciboakhill.org, 

 

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Oak Hill - Living the Mission:

 

A group of approximately 180 representatives from various roles within Oak Hill participated in a two-day kick off retreat for the Living the Mission Project sponsored by the Department of Developmental Services.  The group consisted of Direct Support Staff; the President and Vice President of Oak Hill; Directors; and various program staff from throughout the organization.  A draft report is being circulated to those who attended the two day workshop for an opportunity to provide feedback as to an accurate representation of the suggestions made by those in attendance.  To read the report, click here!  

 

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Corporate Media Campaign:

 

Oak Hill has embarked on a Corporate Media Campaign this week and we recently did our first TV commercial shoot.  A special thank you to our "stars": Shauntelle, Timmy, Steve and Barry for their participation!  There are presently 15 second spots airing on NPR and the TV commercial will roll out on WSFB and WVIT in the next week or so.  Below are a few shots from the commercial shoot.  It would be great if everyone would tell their friends and families to watch and listen for our spots.     

 

 

                           Barry Simon    Timmy    Shauntelle

 

                                 

 

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Hello:

Attached please find my testimony for the Public Health Committee hearing.  Feel free to cut and paste anything that rings true for you.  This is an excellent opportunity to remind your local legislators this is important to you.  Let them know your connection with Oak Hill and that their support matters to you! You can contact them directly http://www.cga.ct.gov/asp/menu/CGAFindLeg.asp via email.

 

Thanks;

Barry

 

Click here to read Barry's testimony!

 

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Living the Mission - Day 1

 

 

For a description of the Mentoring Retreat, click here!

 

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To All CIB Employees:

 

We have had a few questions concerning how to read the codes on the pay advice.

 

For those who receive payment for overtime pay for hours worked on the Holiday the hours will be included in the total overtime hours on the 1/10 ADP pay advice and future.  There will no longer be a separate pay code showing the hours associated with the hours worked on the holiday.  The Overtime hours will reflect the total number of hours you worked over 40 hours for the week and any hours worked on the holiday that you are entitled to be paid at the overtime rate.  Union employees can refer to their Agreement to determine eligibility for hours paid for holiday time worked. 

 

The Overtime rate is paid at ½ rate because all hours in the Overtime rate are also included in the other regular hours.  The ½ rate is determined by the Dept of Labor Fair Labor Standards Act (FLSA). 

 

We will update you as we receive more inquiries.  Thank you for your continued patience. 

 

Managers – please post this notice and share with all employees who do not have access to email.  Thank you!!

 

 

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Oak Hill Selects a New President

Oak Hill chairman of the board, Frank J. Szilagyi, Esq., is pleased to announce that Barry Simon has been selected by the Board of Directors as the new President of Oak Hill.  Mr. Simon brings 25 years of leadership in human services, with 17 served as the Executive Director of Gilead Services in Middletown, CT.  "Integrity, respect, leadership by example, advancing the mission of the agency and industry are values that are central" to Mr. Simon's work ethic.  Barry holds a Master's Degree in Health Care Administration, M.A. in Marital and Family Therapy, and B.A. in Psychology, all from the University of Connecticut.  In addition to his work at Gilead, he has served as an adjunct professor at Middlesex Community College in the Sociology Department.  Barry has also served on a variety of nonprofit boards of directors and public policy and behavioral health committees.  Barry resides in Hebron, CT with his wife Sue and three daughters.

 

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Oak Hill has launched a contest on FACEBOOK to encourage new people to "Like" us.  We would like to invite all staff to participate and encourage family and friends to "Like" us as well.  It's easy and will help to spread the word about Oak Hill!  If you have any questions, please don't hesitate to contact Ruth Hayes at extension 3834.  

 

   

 

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DDS Schedule for 21-Hour Initial Med Cert Classes:

 

DDS has released the schedule for the next round of 21-hour initial med cert classes.  The calendar can be found at the following link:

 

http://www.ct.gov/dds/cwp/view.asp?a=2051&q=3304000

 

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The Connecticut Council of Family Service Agencies (CCFSA):

 

The Connecticut Council of Family Service Agencies (CCFSA) has announced the graduation of 25 professionals from Connecticut nonprofit agencies who completed this year's Executive Leadership Training Program. This program, with funding from American Express, provided information, training and resources to help these individuals develop the leadership skills necessary to effectively partner with their CEO to carry out each organization's respective mission.

Sponsored by CCFSA, participants learned essential technical skills such as budgeting and finance, strategic planning and governance practices, as well as techniques preparing them for future leadership positions. Over the past three years, The Council has graduated 69 professionals from member agencies throughout Connecticut.

"We're thrilled to help these professionals take the next step toward becoming future leaders of nonprofit agencies," said Kim O'Rielly, CEO of The Council. "The enthusiasm and commitment to excellence exhibited by each participant was recognized and will only benefit the future of family-dedicated organizations throughout Connecticut."


Specifically, the training program consisted of seven full-day learning programs over 7 months focusing on nonprofit organization management with guest lecturers from different fields.

Graduates include Ana Wittig, Vice President, Education and  Ivana Chylinski, Assistant Director, Community Programs.

 

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How To Use Web Mail:

 

To access your email from home or other locations away from Oak Hill, click on the  Web Mail  tab that is located on the task bar at the top of the Oak Hill Intranet front page.  There you will put in your user name as follows; ciboakhill\username and then your password.  Note that there is a backward slash \ between ciboakhill and your user name.  Remember, to access the Intranet from a location outside of Oak Hill, use http://intra.ciboakhill.org  (do not put in www).

 

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POSTINGS

 

     For questions regarding       

Postings or Vacancies, contact:

              

  Rich Picone  860-769-3816

piconer@ciboakhill.org

 

PPI Self-Service

 

PPI Self-Enrollment

Registration

 

AppliTrack User Guide

 

AppliTrack Employee Guide

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TRAINING

CALENDAR

 

2015

SIGN LANGUAGE 2015

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ADP

SELF-SERVICE

REGISTRATION

INFO

 

 

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White/Yellow Pages

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