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Notice of Privacy Pract.







































Information and Upcoming Events



National Save for Retirement Week:


October 19th – 25th is National Save for Retirement Week and we have the tools to help you start saving.  Keep an eye out for emails filled with helpful tips throughout the week.  Happy saving!


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Hartford Marathon 5K:


“Congratulations to all the runners/walkers that took part in the Hartford Marathon 5K on Saturday October 11th.  Our dedicated team participated in the wet and chilly 5K run/walk that looped around downtown Hartford.  Chapter 126 sponsored the “Challenged Athletes Zone” and our team proudly wore their Chapter 126 team jersey’s.  A big THANK YOU to all of those that signed up to race and we look forward to getting out team together for another event.  You are all amazing!”







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Flu Immunization Clinic:


The Oak Hill Human Resource Department in cooperation with VNA HealthCare are holding a flu immunization clinic in the Computer Lab in NEAT Marketplace on Thursday, October 23, 2014 from 1:00pm – 3:00pm and the Oak Room on Campus on Friday, October 24, 2014 from 9:00am – 11:00am.  Nurse(s) from VNA HealthCare will be here to administer the flu vaccine.  This is available at no cost to employees who have insurance through ConnectiCare or Anthem (via the Union Health and Welfare Fund, see qualifications below)Please present your insurance ID card at the time of immunization.  If you do not have insurance through ConnectiCare or Anthem, the cost is $30.00 cash or check payable to “VNA HealthCare”.



Important information regarding the Union Health and Welfare Fund has come to our attention.  The plan states that below the age of 65, the flu vaccine is covered only if the individual has a history of one of the following conditions: chronic lung disease, cancer, spleen removed, cystic fibrosis, sickle cell anemia, diabetes, heart condition, asthma, allergies and acute bronchitis.  Individuals 65 and over are covered for the flu vaccine.  This information can be found on page 47 of the Summary Plan Description under “Adult Immunizations”.


Please see attached Consent Form and Influenza Information Statement Sheet.  You may complete the consent form in advance to save time the day of the clinic – but do not sign the form, it must be signed at the time of administration of immunization.


If you are interested in receiving a flu shot at either time, please contact Pete Durkee or Caterina Perugini by October 16, 2014 so that we can make sure VNA HealthCare brings sufficient dosage.  Please indicate which session you plan on attending.  You can contact Pete Durkee at (860) 769-3829 or peter.durkee@oakhillct.org or Caterina Perugini at (860) 769-7000 or caterina.perugini@oakhillct.org


Friendly reminder – if you’re unable to attend either session, check with your local pharmacy for flu vaccine availability. 


For the more information, click on the links below:

Flu Prevention/Flu Immunization Clinic/2014

Flu Prevention/Flu Immunization Clinic/2014 Consent



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Oak Hill Camp and Oak Hill’s membership on the Camp Harkness Advisory Committee among those being recognized with the DDS South Region Private Public Partnership award this past Thursday at the Region’s Recognition Day event at Camp Harkness.


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   Opening Up October 1st 


"A dream of building a sports and fitness center designed specifically for people with physical disabilities has come true.  Our new 25,000 square foot facility offers specialized fitness equipment, gymnasium, group exercise studio, fully accessible locker rooms, strength and conditioning specialists, adapted sports programs, health and wellness classes and so much more!  Our unique center located in Bristol is the first of its kind in New England.


Our goal is to help people with physical disabilities; teaching them how to live healthier lifestyles by engaging them in adaptive and supportive exercise and health education. I have also attached a few renderings, so you can get a feel for what an amazing facility this will be.


We are just six weeks away from opening up our doors on October 1 and you can follow us on Facebook https://www.facebook.com/Chapter126?ref=hl as we continuously post construction photos, training tips, sports programs, staff biographies and much more. Best of all, Oak Hill employees will receive a 20% discount off of membership!  Membership costs  can easily be deducted from your paycheck, if you so choose.  We want to make Chapter 126 easily accessible to you so you can take full advantage of all the facility has to offer.


To help promote Chapter 126 we will be at the Hartford Marathon Expo on Thursday, October 9 and Friday, October 10, and at the finish line on Saturday, October 11. We are putting together an Oak Hill team that will participate in the 5K road race on Saturday, October 11 at 8:00 a.m. and we want YOU to be part of this amazing team!   You can either run or guide a runner.  For more information please contact Stacia Cardillo at stacia.cardillo@oakhillct.org or via phone at



Thank you;






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REMINDER - No Pay Advise by Mail:


Oak Hill will no longer be mailing out paper pay statements starting this week for those who have direct deposit.  Anyone who receives a check will continue to have their check mailed until you have signed up for direct deposit.


You can view, store or print your pay advise directly from ADP. 


If you have not done so already, you will need to register on ADP in order to access your personal information. 


Attached is the newly revised guide to registering on ADP.  This guide will also be helpful in resetting your password if necessary.  Please do not hesitate to ask your manager for assistance if needed.  Click here!


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Parking on Main Campus


"I want to thank everyone for their cooperation

as this transformation has been happening"

Leigh-Ann Hammond


The circle in front of Main building


There are 6 new Handicap Spots.

Use these for Dr. Shetty appointments.

You can enter the building easily by the side elevator.

 There are also 5 Visitor spots.

These are NOT to be used by employees for any reason!!!


We have added 10 new spots in the lower lot

These are for any employee!


Education/DSO side of campus

There is NO staff parking in that main lot.

Spaces marked for Education / Classrooms are strictly for that use.


Reserved Spaces

There are MANY reserved spaces around campus.

They are reserved for a reason, please pay attention and find alternate parking.



Please note that you should never drive more than 10 mph on campus.

We have over 100 students and program participants

on campus on most days.


Drive carefully!!!


Thank You,



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Campus Day Program BBQ:


Campus Day Programs enjoyed a BBQ last Thursday in celebration of the 4th of July!  Special thanks to all the volunteers who helped with cooking, set up, and clean up.  A great time was had by all.






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Oak Hill's Spooky Halloween Bash Scheduled:


Oak Hill's " Spooky" Halloween Bash will be held at the Neat Market Place Ballroom on Friday, October 24th.  Festivities will start at 6pm - 10pm.  Dancing with D.J., Chris Garcia / Costume Prizes /  Games Light Refreshments, Desserts and Beverages will be Provided / Limited Seating - Please Reserve Tickets for your Program Participants and Supporting Staff. 

  • Contact Linda Floroski by E-Mail  or call (860)-653-4307

  • Each location will bring Finger Foods to share in addition to a Carved Decorative Pumpkin.  Most Creative Pumpkin will win a Pizza Party at their home!

  • I am searching for a Witch, Ghost, Cat, Pumpkin and a Skeleton to help our folks out on the Dance Floor!

  • Tickets are " Free" and will be Available Following the July 4th Holiday!

  • Helping Hands and Door Prizes are Welcomed and Encouraged!

Thank you in advance for making these events possible for our folks at Oak Hill, together we make the Magic Happen!!  More Information to follow.

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Family Champions Awards 2014:


Bob Cloonan, Oak Hill Parent and Volunteer, and Shirley Lyn, Oak Hill staff, were recognized this week as two of the Connecticut Council of Family Service Agencies' 2014 Family Champions.




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Pat Johnson Honored:


Pat Johnson was recently honored as a Legacy Leader by the American Network of Community Options and Resources (ANCOR), Oak Hill’s national trade association. The honor was awarded in recognition of Pat’s 45 years of human services leadership in Connecticut and his work with ANCOR over the past ten years, including serving as a board member and treasurer for the ANCOR Foundation.


From left: Barry Simon, Patrick Johnson, and Stan Soby


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Spring Dance 2014:

Spring Dance 2014 was a HUGE success!  Over 200 participants and staff got together and enjoyed an evening of dancing, food and fun!!  A special thank you to Linda Floroski and all those who dressed up, brought food and goodies and helped with set up and clean up.  For all of you who couldn't attend, here's a look at some of the fun!  Click on the the photo for a larger image.









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DDS Contract Performance Review:

On Wednesday, we had our annual DDS Contract Performance Review meeting. While we will talk more specifically about the results in our meetings during May, we thought it important to give you an overall sense of the review with representatives of all three Regions.

Our services are viewed as among the best, with our Quality Service Review scores well above the statewide averages. People are satisfied with our services. As it was put to us, people stay with us. They don’t ‘vote with their feet’ - that is, exercise portability. Other metrics reviewed were just as positive.

The model that we use to support our CCHs was described as ‘unique’ and that was a positive comment. There was recognition that we were able to provide talented, experience people, that we had back-up systems in place and that we worked with the preferences of the CCH providers to make good matches.

They acknowledged that we pay a livable wage and provide good health benefits and they recognized the challenge of doing so under the LON-based rate system. We made sure they knew that it was important for us as agency to do so, even though it has been made incredibly difficult because of policy decisions made by DDS.

We do have some things that we could do better, but that is a part of the continuous improvement process.

The positive results achieved could not have happened without your commitment to our mission and the people we support. This is most critical at the point of contact with program participants, but also includes everyone in all areas of Oak Hill that support the daily work that is being done.

Thanks to all of you who help “set the standard.”

Anita, Ivana, Dave and Stan


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Employee & Manager Self Service through ADP:


Human Resources is excited to announce the rolling out of our Employee & Manager Self Service through ADP.   Attached  are the following documents that will assist you throughout this initiative:

•             ESS Announcement

•             Self Service Registration Instructions

•             Mobile Application Access

•             Self-Service Presentation

•             Registration Campaign Flyer


For all managers who have direct reports – we encourage you to go through the registration process as soon as you can so that you can assist your employees with their registration.  Please allow employees a few minutes to register as all employees are required to register while at work.  Once you have registered, please reach out to your employees and share the attached information with them.  Please print the ESS Announcement Memo and make sure each employee receives it and have available the instructions for them as they go through the registration process. 


Please print the Registration Campaign Flyer and post in a location where it is most visible to your employees.  i.e. by time clocks or employee/community boards.  Every employee must be registered on ADP by May 5th.  A direct link to the ADP website will be available on the Intranet Page.  Effective April 28th, Therap will also have a direct link to ADP. 


If you have any questions, please contact Jim Jones at 860-769-3836 or by email at jonesja@ciboakhill.org,  Dayna Ahern, 860-769-3874, ahernd@ciboakhill.org or Evelyn Zavala,

860-769-3810, zavalae@ciboakhill.org.


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Oak Hill - Living the Mission:


A group of approximately 180 representatives from various roles within Oak Hill participated in a two-day kick off retreat for the Living the Mission Project sponsored by the Department of Developmental Services.  The group consisted of Direct Support Staff; the President and Vice President of Oak Hill; Directors; and various program staff from throughout the organization.  A draft report is being circulated to those who attended the two day workshop for an opportunity to provide feedback as to an accurate representation of the suggestions made by those in attendance.  To read the report, click here!  


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Corporate Media Campaign:


Oak Hill has embarked on a Corporate Media Campaign this week and we recently did our first TV commercial shoot.  A special thank you to our "stars": Shauntelle, Timmy, Steve and Barry for their participation!  There are presently 15 second spots airing on NPR and the TV commercial will roll out on WSFB and WVIT in the next week or so.  Below are a few shots from the commercial shoot.  It would be great if everyone would tell their friends and families to watch and listen for our spots.     



                           Barry Simon    Timmy    Shauntelle




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CT Governor Dannel Malloy, Logan, and Muffet McBride


Look who Logan ran into at Wendy's................


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Attached please find my testimony for the Public Health Committee hearing.  Feel free to cut and paste anything that rings true for you.  This is an excellent opportunity to remind your local legislators this is important to you.  Let them know your connection with Oak Hill and that their support matters to you! You can contact them directly http://www.cga.ct.gov/asp/menu/CGAFindLeg.asp via email.





Click here to read Barry's testimony!


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Living the Mission - Day 1



For a description of the Mentoring Retreat, click here!


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Winter Camp



 Carlos and Al with the elephants      Tim and the giraffes            Pete with the Bald Eagle     The Red Panda was a favorite



                  Petting an armadillo                                       Hands on activity                         C'antae and Dramere camping out



    Jonathan and William dissecting owl pellets


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Sheila McClure, parent; Allan Bergman, parent, advocate and national expert on disability policy and services; and Barry Simon, President of Oak Hill, testifying on system change issues in DDS services at the Legislature's I/DD Caucus Informational Hearing, February 26, 2014.  Pictured in foreground is Jonathan Slifka, Governor Malloy's Liaison to the Disability Community.                                            


To read Barry's testimony, click here!





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To All CIB Employees:


We have had a few questions concerning how to read the codes on the pay advice.


For those who receive payment for overtime pay for hours worked on the Holiday the hours will be included in the total overtime hours on the 1/10 ADP pay advice and future.  There will no longer be a separate pay code showing the hours associated with the hours worked on the holiday.  The Overtime hours will reflect the total number of hours you worked over 40 hours for the week and any hours worked on the holiday that you are entitled to be paid at the overtime rate.  Union employees can refer to their Agreement to determine eligibility for hours paid for holiday time worked. 


The Overtime rate is paid at ½ rate because all hours in the Overtime rate are also included in the other regular hours.  The ½ rate is determined by the Dept of Labor Fair Labor Standards Act (FLSA). 


We will update you as we receive more inquiries.  Thank you for your continued patience. 


Managers – please post this notice and share with all employees who do not have access to email.  Thank you!!


Dayna M. Ahern

Assistant Director, Compensation & Benefits

Oak Hill - Human Resources

ph: (860) 769-3874 fax: (860) 769-6546

email: ahernd@ciboakhill.org   web: www.ciboakhill.org  



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Oak Hill Selects a New President

Oak Hill chairman of the board, Frank J. Szilagyi, Esq., is pleased to announce that Barry Simon has been selected by the Board of Directors as the new President of Oak Hill.  Mr. Simon brings 25 years of leadership in human services, with 17 served as the Executive Director of Gilead Services in Middletown, CT.  "Integrity, respect, leadership by example, advancing the mission of the agency and industry are values that are central" to Mr. Simon's work ethic.  Barry holds a Master's Degree in Health Care Administration, M.A. in Marital and Family Therapy, and B.A. in Psychology, all from the University of Connecticut.  In addition to his work at Gilead, he has served as an adjunct professor at Middlesex Community College in the Sociology Department.  Barry has also served on a variety of nonprofit boards of directors and public policy and behavioral health committees.  Barry resides in Hebron, CT with his wife Sue and three daughters.


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Oak Hill Is Branching Out To Make It Happen!!

Oak Hill’s Human Resources recruiters, Rich Picone and Wendy Dickman, teamed up with Dave Piggot from Community Programs and Melissa Michaud from the Education Department to attend the Middlesex Community County Fair in Cromwell, CT on 10/29/13. Over 50 people came to visit our table and   we received approximately 30 resumes for review.  Quite a few of those have had interviews and are being considered for employment.  Together we are stepping up our efforts to increase awareness of what we do and to more actively reach out to qualified people.  Oak Hill is growing rapidly and we are all working together as a team in our efforts to continue to “Set The Standard".  

From left: Dave Piggot, Rich Picone, Melissa Michaud, and Wendy Dickman

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Z I P L I N E   A D V E N T U R E





* click on the photo for a larger image

Lisa, Kevin, Danny, Scott, Justin, and Steve

enjoy zipline fun in Middletown


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Oak Hill has launched a contest on FACEBOOK to encourage new people to "Like" us.  We would like to invite all staff to participate and encourage family and friends to "Like" us as well.  It's easy and will help to spread the word about Oak Hill!  If you have any questions, please don't hesitate to contact Ruth Hayes at extension 3834.  




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DDS Schedule for 21-Hour Initial Med Cert Classes:


DDS has released the schedule for the next round of 21-hour initial med cert classes.  The calendar can be found at the following link:




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The Connecticut Council of Family Service Agencies (CCFSA):


The Connecticut Council of Family Service Agencies (CCFSA) has announced the graduation of 25 professionals from Connecticut nonprofit agencies who completed this year's Executive Leadership Training Program. This program, with funding from American Express, provided information, training and resources to help these individuals develop the leadership skills necessary to effectively partner with their CEO to carry out each organization's respective mission.

Sponsored by CCFSA, participants learned essential technical skills such as budgeting and finance, strategic planning and governance practices, as well as techniques preparing them for future leadership positions. Over the past three years, The Council has graduated 69 professionals from member agencies throughout Connecticut.

"We're thrilled to help these professionals take the next step toward becoming future leaders of nonprofit agencies," said Kim O'Rielly, CEO of The Council. "The enthusiasm and commitment to excellence exhibited by each participant was recognized and will only benefit the future of family-dedicated organizations throughout Connecticut."

Specifically, the training program consisted of seven full-day learning programs over 7 months focusing on nonprofit organization management with guest lecturers from different fields.

Graduates include Ana Wittig, Vice President, Education and  Ivana Chylinski, Assistant Director, Community Programs.


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National Direct Support Professional Recognition Week:

"Please join me in recognizing and thanking our direct support professionals for their dedication to the people we support and their efforts each day in helping people live more independent and productive lives. 

While their dedication is often most noted at a time of urgent need such as a snow storm or a hurricane, it is the daily contact with our program participants that truly defines the work our direct support professionals do.

National Direct Support Professional Recognition Week is a part of ANCOR’s National Advocacy Campaign. ANCOR is our national trade association and its staff and members like Oak Hill worked for passage of the Senate Resolution I have attached. Please note we were able to have Connecticut Senator Chris Murphy sign on as a co-sponsor.

I have also attached statements from CCPA, our state association, recognizing Governor Malloy’s support and from DDS Commissioner Macy expressing his appreciation.

While it has been a challenge at times to have some outside the field understand the value of our direct support professionals to the people we support and their families, we at Oak Hill recognize what an important part they play in helping all of us fulfill our Mission."


National Recognition Week/DSP Press Release 9-5-13


National Recognition Week/DSP Week Press Release 9-11-13


National Recognition Week/2013 U.S. Senate S.RES.208



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Community Companion Home (CCH) Providers:


A CCH is a home in which you can provide care for someone that has a developmental disability.  This is an opportunity for you to give someone a place to live that is safe and comfortable.  **CCH providers can be paid up to $30,000.00 a year tax free depending on the individual placed.  Click the Community Companion Home Fact Sheet  for more information and click the Community Companion Home Provider Referral Form if you know someone who you believe would be a good candidate to be a Community Companion Home Provider,  If you have any questions, contact Anita Ustjanauskas 860-712-1720 ustjanausa@ciboakhill.org or Ivana Chylinski 860-212-1901 chylinskii@ciboakhill.org.



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Honoring Campus Parking Signs:


Please honor the parking signs on the Oak Hill campus.  Each area that is reserved was designated for a purpose.  For example; Visitor Parking is for a visitor, not for staff!



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Empty Ink Cartridges Needed: 

The Seymour Day Program is continuing to save recyclable empty ink cartridges with the funds used for purchasing items for program participants in the program.  Thus far, the program has purchased a Wii and Wii Games and accessories with the proceeds.  If you wish to donate empty ink cartridges, there is a box in the Group Home Office, the NEAT Center, and in Kim Blondin's office, 2nd floor main building on campus.  "It is a win-win situation...we assist in the recycling efforts and the program participants get to purchase items for the program". 


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How To Use Web Mail:


To access your email from home or other locations away from Oak Hill, click on the  Web Mail  tab that is located on the task bar at the top of the Oak Hill Intranet front page.  There you will put in your user name as follows; ciboakhill\username and then your password.  Note that there is a backward slash \ between ciboakhill and your user name.  Remember, to access the Intranet from a location outside of Oak Hill, use http://intra.ciboakhill.org  (do not put in www).


































     For questions regarding       

Postings or Vacancies, contact:


  Rich Picone  860-769-3816












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